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Second District of the California State
District Calendar: Year of 2008-2009
STANDING MEETINGS for the President:
- Meeting with the Superintendent
First Monday of the month
- Parent Involvement Coalition (PIC)
First Wednesday of the month @ 9:30 AM
JULY
4 STATE OFFICE CLOSED – Independence Day
10-12 Board of Managers meeting in Los Angeles
15 Officer update lists to districts
15 Service Mailing
15 Team Building Meeting for Second District Board
AUGUST
15 Officer update lists to districts
19 District Board Meeting third Tuesday of each month (Focus: September Training,
Superintendent’s/Presidents Reception and the Budget)
25 First day of school
SEPTEMBER
Back to School Membership Drive begins – “A Million Voices for Children”
1 STATE OFFICE CLOSED – Labor Day
4 Superintendent/Presidents’ Reception
15 Officer update lists to districts
16 District Board Meeting third Tuesday of each month
26 October board report due – leadership@capta.org
27 District General Meeting & Leadership Training
30 District 2007-08 year-end audit, 2007-08 year-end financial report, and adopted 2008-09 budget due to State Treasurer
OCTOBER
1 Per capita dues payment due from districts to State Office
9-11 Board of Managers meeting in San Jose
15 Officer update lists to districts
15 Per capita dues payment due to the District PTA for Early Bird Award (15 members minimum)
15 Per capita dues payment due to the District PTA Office for Chairman’s Club Award (50 members minimum)
21 District Board Meeting third Tuesday of each month
31 Expiration of previous year’s PTA memberships
NOVEMBER
1 Per capita dues payment due from districts to State Office for Early Bird Award (postmark date)
1 Convention Resolution Action Cover Sheets due in the State Office
11 STATE OFFICE CLOSED – Veteran’s Day
15 Officer update lists to districts
15 Per capita dues payment due from districts to State Office for Chairman’s Club Award (postmark date)
15 Continuing Education Scholarship applications due in the State Office
15 Outreach Translation, Cultural Arts, Parent Education and Healthy Lifestyle Grant applications due in the State Office
18 District Board Meeting third Tuesday of each month
24 PTA Unit Recommended Reflections due date
26-28 Thanksgiving Recess
27-28 STATE OFFICE CLOSED – Thanksgiving holiday
DECEMBER
1 Per capita dues payment due from District PTA to State Office for units to remain in good standing
5 Preliminary NGS-M lists generated and emailed to districts for response by December 12
12 Final date for districts to resolve discrepancies with State Office and state parliamentarian regarding NGS-M lists
15 District PTA Reflections due date
15 District IRS Form 990 and State Form 199 due to state treasurer (forward district documents only; do not forward council or unit documents)
15 Officer update lists to districts
15 1st Not in Good Standing (NGS) letter mailed to units with less than 15 members
15 Insurance premium payments and workers compensation reports due from Units in the District PTA Office
16 District Board Meeting third Tuesday of each month
22-31 Winter Break
29 January board report due – leadership@capta.org
JANUARY
1-2 Winter Break
1 Per capita dues payment due from districts to State Office
8-10 Board of Managers meeting in San Diego
15 Officer update lists to districts
15 Proposed resolutions due in State Office
20 District Board Meeting third Tuesday of each month
20 Professional Development Day (Schools Closed)
23 State PTA Reflections due date
31 District General Meeting & Leadership Training
26 Lunar New Year (Schools Closed)
31 Insurance premium payments and workers compensation reports due from districts in the State Office
31 Insurance waiver requests due from district presidents to state treasurer
FEBRUARY
1 Per capita dues payment due from districts to State Office
1 Graduating High School Senior Scholarship applications due in State Office
1 My PTA/My PTSA Award applications due in State Office
1 Convention Registration Opens (approximate date)
6 Preliminary Not in Good Standing (NGS) lists generated and emailed to districts for response by February 13
13 Final date for districts to resolve discrepancies with State Office and state parliamentarian regarding NGS lists
15 Officer update lists to districts
16 2nd NGS letter mailed to units with less than 15 members and/or delinquent insurance premium
17 Founders Day
17 District Board Meeting third Tuesday of each month
20 Insurance premium late fee billing statements mailed
20 March board report due – leadership@capta.org
22-24 Legislative Action Conference
27 Annual Founders’ Day/Presidents/Principals PTA Dinner
MARCH
1 Per capita dues payment due from districts to State Office
2 National PTA Reflections due date
5-7 Board of Managers meeting in Redondo Beach
15 District semi-annual audit due to state treasurer (send district audit only; do not forward council or unit audits)
15 Officer update lists to districts
15 Courtesy convention registration letters mailed to new units chartered at March BOM meeting
17 District Board Meeting third Tuesday of each month
31 Final per capita dues, insurance premiums and/or insurance late fees due from districts to State Office
APRIL
1 Convention Chronicle mailed
6-10 Spring Break
10 NGS lists sent to District Presidents
15 Officer update lists to districts
15 3rd NGS letter mailed to units with less than 15 members and/or delinquent insurance premium and/or late fee – Charter will be withdrawn at May BOM
17 April board report due – leadership@capta.org
18 District General Meeting & Leadership Training
21 District Board Meeting third Tuesday of each month
28-29 Board of Managers meeting in San Jose
30 First day of 2009 California State PTA Convention
MAY
1 Per capita dues payment due from districts to State Office
1-3 2009 110th California State PTA Convention, San Jose
8 Final NGS lists sent to District Presidents
15 Officer update lists to districts
15 Charter withdrawal letters mailed for units with charter withdrawn at April BOM
15 Membership Challenge Award certificates mailed
19 District Board Meeting third Tuesday of each month
30 Spring Leadership Conference
JUNE
1 Per capita dues payment due from districts to State Office
1 Officer update lists due from districts to State Office
1 Exhibit D-10 forms due from districts to State Office
1 Annual Reports due from units and districts through channels to State historian
1 Leadership Development Grant report from districts due in State Office
9 Last Day of Instruction
15 Officer update lists to districts
16 District Board Meeting third Tuesday of each month
27-29 National PTA Convention in Ft. Lauderdale, Florida
30 Final remittances of Founders Day freewill offerings due in State Office
TBD July board report due – leadership@capta.org