Parking Lot Fundraiser Procedures

Does your PTA offer parking in your school lot to raise money during a big neighborhood festival or street fair? Many PTAs do and need to know that there are procedures they must follow to protect themselves and their organization. 

 Follow this checklist to ensure your PTA is covered legally and logistically when holding a Parking Lot Fundraiser. 

Other documents you will need when planning parking fundraisers:

SFUSD Facilities Use Permit (go here to create an account/reserve a facility)

Special School Parking Event Permit (contact Kari Grey for a hard copy)

Shift Change Form (Word doc)

You must get insurance coverage:

This is easy. Send an email to (Knight Insurance Services, the PTA Insurance Carrier) with the following information:

Type of Event: (i.e. 1 day Parking Lot Event)


  • the PTA specifics - EXACT unit name and PTA President
  • date[s] of the event
  • location [school yard]
  • name and address of school
  • event for which this endorsement is requested - GGP Concert, Noe Valley Fair, etc.
  • anticipated revenue - for purposes of calculating exposure if cash is lost or stolen.  FYI - CAPTA policy has a modest limit on cash.

Other statements to include in email:

We (ABC PTA) understand that:

  • There will be NO Valet Parking
  • All vehicle owners park at their own risk
  • No alcohol is allowed on school site
  • We will have signage prominently displaying these conditions.

The cost of said endorsement will be $150/day, or a total of ______ payable to BB and T Insurance. If you have any questions, I can be reached at (your email address) or at 415-XXX-XXXX.

Thanks again,

Your Name


XXXX Event Coordinator

©2017 Second District of the California State PTA • 555 Franklin Street, Room 203-D • San Francisco, CA 94102 • 415.241.6048 •
draftOrange media+design