Treasurer Basics

To keep your PTA’s finance in tip top shape, read these recommendations from the State PTA.

To remit any membership dues, insurance premium or additional workers compensation premium, please use this Unit Remittance Form

Every unit must complete, sign, and submit a Workers' Compensation Form by January 15, even if it didn't pay any people during the past calendar year. Please follow the directions on the form and contact if you have any questions. 

What should be finished early in the 2018-19 school year:

  1. Year-end audit for the last school year
  2. Financial Report for 2017-18 (sample) This can be a Balance Sheet and Income Statement.
  3. Budget for 2018-19 recommended by Executive Board (EB) and adopted by General Membership Meeting (GM)
  4. Federal Tax Return 990 for 2017-18 filed
  5. State Tax Return 199 for 2017-18 filed
  6. RRF-1 for 2017-18 filed with CA AG office
  7. Raffle Report (if a raffle was held in 2017-18) filed
  8. Raffle Registration for 2018-19 filed (if applicable)
  9. Outgoing Treasurer's permanent file for 2017-18
  10. Items 1, 2, and 3 presented and adopted by vote at the September GM
  11. Forward copies (pdf preferred) of items 1-8 to Second District PTA

What should be done between September and February 1, 2019:

  1. Present a financial report/check ratification at each EB and GM
  2. Be sure to record all PTA activities in GM minutes to trigger insurance coverage
  3. Reconcile the bank statement each month-end
  4. Remit dues to Second District at the beginning of each month Use this form
  5. Remit insurance premium to Second District PTA by mid-November ($ 232 for 2018-19) Use this form
  6. Revise budget as necessary and vote to adopt changes at GM
  7. Appoint (if not elected) auditor by October GM
  8. Do mid-year audit in January (half-way through the year)
  9. Submit Workers' Compensation Report and payment (if required) to Second District PTA by January 15, 2019
Questions? Contact

©2017 Second District of the California State PTA • 555 Franklin Street, Room 203-D • San Francisco, CA 94102 • 415.241.6048 •
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